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STANDING RULES
The permanent address for the Highland Lakes Chapter shall be:
WCR
P. O. Box 1413
Marble Falls, Texas 78654
All Chapter records shall be maintained at this address.
I. MEETINGS
A. Chapter Meetings
At least ten (10) Chapter meetings per year will be held on the third Wednesday of the month at times and places to be determined by the Governing Board, unless otherwise notified.
1. Annual Election Meeting – The Annual Election Meeting will be held in August. It may be held in conjunction with a Chapter Meeting.
2. Installation Meeting – The Installation Meeting will be held in December. It may be held in conjunction with a Chapter Meeting.
B. Governing Board Meetings
Governing Board Meetings will be held at least ten (10) times per year on the third Wednesday of the month at a time and place designated by the President and prior to the monthly Chapter Meeting. Five (5) voting members of the Governing Board constitutes a Quorum. A majority vote is required for Governing Board approval. The Special Committee Chairmen are encouraged to attend and report at the Governing Board Meeting, although they do not vote.
1. Attendance – All Governing Board members are expected to attend all Governing Board and Chapter meetings. If an Officer or Standing Committee Chairman has two (2) un-excused absences from Governing Board meetings during the year, it will be assumed that the Board Member has resigned and may be replaced at the President's discretion with Governing Board approval. Absences may be excused if the request is made in writing and is approved by the Governing Board.
II. ELECTION
A. Officer Qualifications
1. Members nominated for office will have the following qualifications:
a. Held membership in WCR Chapter for at least two (2) years and
b. Chaired a committee
2. The President, President-Elect and Vice President of Membership of the Chapter shall be elected from active REALTOR® members in good standing.
3. Other officers shall be elected from among active REALTORS® or National Affiliate members in good standing.
4. An ACTIVE member in GOOD STANDING shall be described as:
a. One who attends the majority of the monthly membership meetings
b. One who participated in the events sponsored by this Chapter
c. One who is current with dues payment
A list of the Chapter members who have participated in Chapter functions shall serve as evidence of a members’ participation and will be provided to the Vice President of Membership by the Reservation Committee. The Vice President of Membership shall maintain this list for safekeeping, shall track guest visits to our meetings and shall give it to the Nominating Committee prior to nominated candidate interviews. This list should also be given to the Treasurer who utilizes it to invoice “No Shows” for reservations not kept.
B. Procedure
1. Members eligible to vote in the election of officers at the Annual Election Meeting will be only REALTOR® and National Affiliate members whose dues have been paid in full and who are members of record at the National WCR office.
2. The Nominating Committee Function: The Chairman of the Nominating Committee shall announce to the General Membership by mail no later than June 1 that nominations for Chapter Officers are being accepted. This shall be done in the May WCR Newsletter.
3. The cut-off date for nomination shall be no later than June 30.
4. No later than July 15 the Nominating Committee, from the list of eligible candidates nominated, shall:
a. Furnish each nominated candidate with a written description of the position for which the candidate has been nominated.
b. Schedule interviews with candidates.
5. The slate of officer candidates shall be interviewed individually by a panel of no less than five (5) members of the Nominating Committee who shall again provide and discuss the list of duties of the position for which each candidate has been nominated.
6. Each candidate will be required to sign a Consent to Serve form which indicates they understand the commitment involved in accepting a specific position. At this time, the nominee commits to attending the Member Orientation and all TAR and NAR meetings as the budget allows.
7. At the conclusion of the interview process and prior to July 30, the Nominating Committee members shall select one (1) candidate for each office and present the proposed slate of officers in writing to the Recording Secretary who shall present the slate in writing to General Membership at least ten (10) days prior to the Annual Membership Meeting in August.
The Notification of Election shall include:
a. The date, time and place of the election
b. Procedure of the nomination of offices from the floor
c. Definition of Eligibility
8. The candidates signed consent forms shall be turned over the President-Elect for safekeeping.
9. At the Annual Election Meeting, the Nominating Committee Chairman shall present the slate of candidates for the offices. Before the vote is cast for each office, the President asks for additional nominations from the floor three (3) times.
a. No name shall be placed into nomination from the floor without the written consent of the nominee
b. Nominees shall be members in good standing defined in Section 11.A.4 of these Standing Rules
10. The Annual Election meeting shall take place in August so the elected slate of officers may be submitted to National WCR prior to the October 15 deadline. In the event of a contested race, the following procedure will be followed:
a. Rules of the Day – will be approved by the members prior to voting
b. Tellers – a minimum of three (3) tellers will be appointed by the President. Nominating Committee members may not serve as Tellers
c. The President shall call for a Quorum. As stipulated in our Bylaws, Article 5, Section 2, 20% of our Chapter’s REALTOR® members constitutes a Quorum, the most recent membership report from National will be used to determine the total REALTOR® members at the time of election.
d. Nominations shall be made from the floor.
e. Ballots shall be Cast in writing by members in attendance eligible to vote (voting by proxy shall not be permitted).
f. A tie vote for any office shall result in a run off during the meeting
g. Election results shall be announced prior to the Adjournment of the meeting, if at all possible
III. INSTALLATION OF OFFICERS
A. Arrangement – The outgoing President shall chair and appoint a committee which will make all the arrangements for the tribute to the outgoing officers and installation of the new officers with the participation of the incoming President.
B. Selection of Installing Officer and Master of Ceremonies - The incoming President will make these selections.
C. Pin for the Incoming President – The outgoing President shall have the duty of obtaining the incoming President’s pin at the expense of the Chapter (either by mail or by purchase at the Annual Convention) in sufficient time for presentation at the Installation Ceremony.
D. Plaque and Gift for Outgoing President – The incoming President shall obtain, at the expense of the Chapter, a President’s plague and gift to be presented to the outgoing President at the Installation Ceremony, total cost not to exceed budgeted amount.
E. Finances – The budget for the Installation Ceremony will be sufficient to include the expense of invited Chapter guests, i.e., dignitaries, local Association President, local Executive Officer, etc.
IV. DUTIES
A. OFFICERS
Chapter officers will abide by the Chapter Bylaws and Standing Rules and the duties as outlined in the National LPPM.
1. Chapter President – At all times during the term of office, the President shall represent the Council and act in its name, subject to its policies. The President shall be an ex-officio member of all Committees except the Nominating Committee. The President may assign and charge officers with the responsibility to meet with and act as liaison between Chapter Committees and the Governing Board. It will be understood clearly that such assigned officer has no vote and only serves as an jobserver. Committee visitation gives officers the opportunity to be more knowledgeable about the Chapter’s operational structure
a. Presides with a well planned Agenda at regular and special Governing Board and Membership meetings.
b. Coordinates all of the business and affairs of the Chapter
c. Attends all District, State, Regional and National WCR meetings and serves as a voting member of the State Governing Board
d. Communicates all correspondence and materials received from the State and/or National WCR office, including meeting reports and keeps the Local Officers and
Committee Chairs informed of communication that is applicable to their job throughout the year
e. Furnishes each Officer and Chair with copies of the Bylaws and Standing Rules and a copy of their duties as further outlined in the LPPM
f. Attends educational sessions when traveling on Chapter business and reports back to the membership through a Newsletter article or at the next Membership
meeting
g. Volunteers to serve on State and National WCR committees
h. Presents Nominating Committee report to the general membership
i. Signs the prepared tax return for the year served as President
j. Appoints a review committee at the next to last Governing Board meeting of the year[1]
2. Chapter President-Elect – In the absence of the President, the President-Elect shall preside at all meetings and perform the necessary duties of this office and automatically succeeds to the presidency the following year.
a. In the event of the death, disability, removal from office or resignation of the President, succeeds to the Presidency
b. Attends all District, State, Regional and National meetings of WCR and serves as voting delegate in those instances when the President is not able to attend.
c. Attends the National Leadership Academy in Chicago
d. Volunteers to serve on State and/or National WCR committees
e. Attends education sessions when traveling on Chapter business and reports back to the membership at the next Membership Meeting or through an article published in the newsletter.
f. Coordinates meeting arrangements, i.e., meal selections, special equipment, flags, decorations.
g. Keeps Chapter copies of chapter materials and completes annual report.
3. Vice President of Membership
a. Oversees all membership activity. Accountable for the Chapter effort to recruit, retain and recapture membership. Responsible for the implementation and
follow through on the National Membership Marketing Campaign when one is in effect
b. Establishes Local Chapter membership goals in coordination with the President and Governing Board
c. Communicates membership goals and organizes Chapter effort to achieve these goals
d. Monitors membership reports received from National WCR for accuracy and follow up on any discrepancies
e. Reports to National WCR any corrections, changes, i.e., telephone, address
f. Upon receipt of membership applications and dues checks, is responsible for forwarding them to National WCR (A photo copy of all checks shall be retained
through the year end review). Responsible to keep written and accurate records of all dues payments.
g. Some duties may be delegated to the Membership Chairman. However, items a-f” above should not be delegated.
h. Organizes and tracks membership history records and sees that they are maintained and passed on each year to the succeeding Vice President
i. Receives the membership report from National WCR and sends copies of each report to the Chapter President, President-Elect, Treasurer and Membership Chair
j. Maintains a complete membership roster including all National, National- Affiliate and Local Affiliate members. Updated copies of the membership
roster will be provided monthly to the Governing Board members.
k. Oversees the Treasurer’s billing and collection of Local Affiliate members.
l. Attends as many District Regional, State and National meetings of WCR as possible and/or as budgeted
m. Attends educational sessions when traveling on behalf of the Chapter and report back to the Governing Board at the next meeting
n. Coordinates the New Member Orientation
4. Secretary
a. Takes the minutes of each Membership and Governing Board meeting. Original copies of all minutes should be kept in a permanent Chapter minutes
book. Copies of minutes shall be kept in chronological order in a binder for the fiscal year. A copy of each should be mailed to the State Chapter President
and the Chapter’s Governor. Copies of the Governing Board minutes should be made available to the President, all other Chapter Officers and Standing
Committee Chairmen. Copies of Membership Meeting Minutes should be made available to all Officers and any member requesting them. (Usually,
copies of minutes are placed on the tables at the Membership Meeting for members to pick up.)
b. Responsible for notifying National WCR of the name and address of newly elected Chapter officers no later than November 1.
c. Responsible for maintaining the Charter and other important documents of the Chapter in a designated location.
d. Receives incoming correspondence and disburses as necessary.
e. Sends outgoing correspondence as necessary, i.e., sympathy cards, congratulatory cards, and any other correspondence as directed by the President.
f. Attends as many District, Regional, State and National Meetings of WCR as possible and/or budgeted
g. Attends educational sessions when traveling on behalf of the Chapter and reports back to the Governing Board at the next meeting.
5. Treasurer
a. Has custody of the funds of the Chapter and deposits them in account (s) in a financial institution selected by the Governing Board. Funds will be disbursed per the budget and as directed by the President and the Governing Board.
b. Two (2) Officer’s signatures shall be required on all checks. Officers eligible to sign on checks are the President, President-Elect and Treasurer.
c. Provides a monthly financial report to the Governing Board and the Membership Meeting. d. All monies collected by the Chapter will be turned over to the Treasurer within five (5) days of receipt and will be deposited by the Treasurer within five (5) business days.
e. Disburses funds for budgeted and approved items only when an original receipt or statement is received.
f. Maintains records of all receipts and disbursements.
g. Responsible for ALL INVOICING.
h. Notifies National WCR of any change in the amount of Local Dues. (National WCR must receive notification of dues changes by October 31 in order for change to be included in the dues billing for the following year. Chapter Bylaws must also be changed and re-approved.)
i. Submits the books to the President by December 15 for use of the Review Committee. The Treasurer is in attendance at this annual review.
j. Serves as a member of the Ways and Means and Budget and Financial committees.
k. Attends as many District, State, Regional and National WCR meetings as possible and/or as budgeted.
l. Attends educational sessions when traveling on behalf of the Chapter and reports to Governing Board at next meeting.
m. Reviews and pays credit card bill each month in a timely manner so not to incur late payment charges.
6. Immediate Past President
The outgoing President becomes the Immediate Past President and serves on the Governing Board.
a. Serves as Chairman of the Nominating Committee. The function of this committee is detailed in B. Procedures, Items 2-8 of these Standing Rules.
b. Serves as Chairman of the Review Committee. Works with the Review Committee appointed by the President. This committee shall present its report at the first Governing Board meeting of the next year.
B. STANDING COMMITTEES
Each Chairman will submit a written report on any activity to the President prior to each Governing Board meeting. All Standing Committee Chairmen are required to attend all Governing Board Meetings. All outgoing Committee Chairmen will make a written report on the Committee’s accomplishment at year’s end to be given to the Incoming President; and these reports, plus Committee materials, should be given to the Incoming Committee Chairmen. Incoming Committee Chairmen will recommend to the incoming President, possible committee members to serve on their committee who the President may consider appointing.
1. Bylaws
a. Reviews Bylaws and revises them as needed or as directed by the National WCR or by the Local Governing Board.
b. After giving proper notice to the membership and getting their approval on changes, submits any changes of the Bylaws to the National WCR for final approval.
c. Reviews and revises the Standing Rules, presents any revisions to the Governing Board for approval and then presents the revised Standing Rules at the next Membership Meeting.
d. Works closely with the Parliamentarian.
2. Education
a. Informs members of and encourages participation in other Educational opportunities including PMN courses, HLBOR, TAR and NAR offerings.
b. Responsible for forming a committee to handle all aspects of presenting a PMN class prior to a TAR or NAR Meeting in San Antonio.
c. Responsible for the drawing and follow-up with the winning member and the alternate of a Scholarship drawing for continuing education. Receives documentation when a class has been taken by the winner and notifies the Treasurer when reimbursement should be made.
Procedure: WCR Realtor members and guests who apply for membership at the meeting are eligible to win. They must be present to win. Previous scholarship winners are ineligible to win for one (1) year. The scholarship must be used within one (1) year of date of issue. The scholarship amount will be $150.00. The actual amount of reimbursement will be limited to the amount paid by the member for the course taken up to $150.00. All recipients must submit proof of course completion prior to reimbursement.
d. Serves as a member of the State Education Committee, as needed.
3. Programs
a. Plans and develops programs for Local Chapter meetings consistent with the needs of the membership and the goals of the Chapter.
b. Serves as a member of the State Education Committee, as needed.
4. Membership
a. Plans and develops membership drives to help recruit new members and/or implements the membership drive which may be developed by National WCR.
b. Works closely with the Vice President of Membership to maintain an open line or communication to the membership.
c. Assists the Vice President of Membership in maintaining a complete up-to-date membership roster.
5. Budget and Finance
a. Composed of the incoming and outgoing President, incoming and outgoing Treasurer and incoming President-Elect.
b. Prepares the annual budget to present for approval of the Governing Board no later than the January meeting.
c. Reviews the budget and actual expenditures, as needed, or as called by the President or the Governing Board.
d. Serves as a member of the Review Committee that is appointed by the President.
6. Nominating
a. Members are elected at the Annual Election Meeting to serve the following calendar year.
b. The Chair will be the Immediate Past President of the Chapter, willing and able to serve. If unable to serve, the Chair will be any Past President willing and able to serve.
c. The committee will be composed of at least five (5) members, two (2) of which may be alternates.
d. The function of this committee is detailed in B. Procedures, Items 2-8 of these Standing Rules.
e. Members of this committee cannot serve consecutive terms. However, an Alternate who did not have to serve would still be eligible to serve the next year.
7. Ways and Means
Proceeds from any Ways and Means function are for general funds to be used for scholarships, educational projects, community service projects and officer expenses for District, Regional, State and National meetings.
a. Plans and implements programs to raise non-dues revenue for the Chapter.
b. Submits a proposed budget for fund-raisers to the Treasurer and processes all monies raised through the Treasurer.
c. Establishes sub-committee Chairs within the committee to handle different aspects of the particular fund-raisers.
d. Submits a final report of the event(s) at the Governing Board and Membership meetings.
e. Assists in the preparation of a Pinnacle entry for the event at the request of the President.
Financial Obligations in Conjunction with Ways and Means
a. Tax Exempt Status: To protect this Chapter’s Tax Exempt Status as a Not-For-Profit Organization concerning Ways and Means fundraising projects, refer to the IRS Ruling information in the LPPM (Chapter Business, Insurance and Legal Issues).
b. Separate Accounting: The Chapter will keep a separate accounting of all proceeds received from fundraising projects.
c. Operating Expense Caution: Fundraising proceeds will be used for the projects designated as disclosed, less any expenses.
d. Possible Deficit Obligation: No Ways and Means project will be undertaken which could create a deficit obligation for the Chapter without Governing Board approval.
C. PARLIAMENTARY AUTHORITY
As per Bylaws, the Rules contained in the current edition of Robert’s Rules of Order Newly Revised shall be recognized as the authority governing the proceedings of the Chapter in all cases not provided for in the Bylaws or in these Standing Rules.
Parliamentarian
a. Expected to be present at all Executive Committee, Governing Board and Membership meetings.
b. Has no voice or vote at Executive or Governing Board meetings.
c. Retains vote as a member on general membership matters.
D. SPECIAL COMMITTEES
May vary from year to year at the discretion of the President and with the approval of the Governing Board with the exception of the Review, Realtor of the Year, Affiliate of the Year, and Entrepreneur of the Year committees, all of which shall be annual committees. Special Committee Chairmen may attend the Governing Board Meetings and participate in discussion, but they do not have a vote on issues determined by the Governing Board. All committees shall have no fewer than three (3) members.
1. Hospitality
Serves as the greeting committee at Membership Meetings and any other functions as designated by the President.
2. Member Reservations
a. Accepts reservations for and collects money from members and guests at the Membership Meetings.
b. Makes arrangements with the luncheon facility to accommodate the number expected to attend the meeting.
c. Immediately following the luncheon, the final list of attendance, reservations not kept and all money received is given to the Treasurer.
d. A list of guests is given to the Membership Chairman for recruiting new members.
3. Newsletter
a. Prepares a Newsletter about Local, State and National activities up to twelve (12) times per year.
b. Responsible for distribution to the membership.
4. Sponsors
Obtains sponsors to help defray Chapter costs.
a. Luncheon Sponsors: there will be at least two (2) sponsors for at least eleven (11) Chapter meetings held throughout the year.
b. Annual Sponsors: there will be as many as possible to secure.
5. Inspiration/Pledge
Prepares and delivers or arranges for another member to deliver a short inspirational message and leads the group in the Pledge of Allegiance at each meeting.
a. If the inspiration is religious, it goes before the Pledge, if not, it goes after the Pledge.
b. If no American flag is in the room, the Pledge of Allegiance cannot be given.
6. Publicity/Marketing
a. Promotes and maintains a favorable image of Women’s Council of REALTORS® in the eyes of our various public.
b. Prepares and submits media releases to publicize Chapter activities and achievements, as required.
c. Send a copy to National WCR of all newspaper clips mentioning WCR activities.
d. Notify National WCR of any radio or television coverage of a WCR event.
e. Cooperate with other committees on communications for the membership, i.e., meeting and/or event notices.
f. Cooperate with the Pinnacle Committee for submission of Pinnacle entries.
7. Property Tours
Monthly property tour is to be held the day after the monthly chapter meeting. Selects tour location and notifies members 2 weeks before tour. Select properties from member requests to be on tour and notifies members of properties listed on tour the week before tour.
8. Professional Standards
Assists in the presentation of at least one (1) program during the year which deals with professionalism of the real estate industry and emphasizes the necessity of members adhering strictly to the NAR Code of Ethics.
9. Political Involvement
a. Acts as a liaison for the Chapter to Highland Lakes Association of Realtors.
b. Keeps the Chapter members informed of political issues which impact the industry.
10. Pinnacle
Works with the committees eligible, prepares entries for competition in the Pinnacle Awards and submits them to National WCR for judging.
11. President’s Book
Takes and collects photographs, articles and news releases of Chapter activities and achievements and prepares a book to present to the President.
12. Referral
Promotes the use of other WCR member services and the use of the National WCR Referral Directory.
13. Directory
a. Works closely with the Vice President of Membership and the Membership Chairman to ascertain an updated membership roster of members of the Local Chapter to publish and distribute annually. The directory will include National, National Affiliate and Local Affiliate members and is used to encourage business networking within the Chapter.
b. Distributes periodic additions/changes to the directory during the balance of the year so members can update their own directory.
14. Review
a. Chairman is the Immediate Past President.
b. Committee appointed by the President at the next to last Governing Board meeting of the year and includes the Treasurer and Chairman of Budget and Finance.
c. Treasurer is present at the meeting and provides the financial records for review.
d. Presents report at first Governing Board meeting of the next year.
15. Community Service
Helps identify and coordinate worthwhile community programs for the Chapter to support through volunteer work, visitation and/or donations.
16. Realtor and Affiliate Member of the Year
a. Chairman is last recipient of the award who is responsible to form committee from other past recipients.
b. Pre-requisites for consideration are that the recipient will be a member of the Highland Lakes Chapter and HLBOR, will have been a REALTOR® or Affiliate for a minimum of two (2) consecutive years, and will be an individual selected for recognition by the Local Chapter.
c. A Local Chapter President will not eligible for consideration until one (1) year after their term of office concludes.
d. Realtor and Affiliate Member of the Year will be announced at the December meeting and the recipients will be suitably honored.
Suggested Procedure:
a. The Membership Chairman provides the current membership list to help qualify those members eligible to be nominated by the membership.
b. Notify the membership at least by October through the Chapter Newsletter and at the Membership Meeting.
c. Provide a Nomination Form to the membership including information about the criteria for eligible nomination and a list of eligible members to be nominated with a return deadline.
d. Those members nominated should be notified by telephone and in writing along with the LOCAL AND STATE CHAPTER MEMBER OF THE YEAR GUIDELINES NOMINATION FORM provided in the LPPM. Give the nominees a deadline to have this form completed and returned.
e. The Committee meets, reviews all forms submitted and tallies the results.
f. A presentation program and award should be decided upon staying within the budget for this event. The program should not run longer than twenty (20) minutes.
g. The immediate family of the recipient should be notified in strict confidence.
h. The Program and Award are presented at the December Membership Meeting.
17. Entrepreneur of the Year
Award Recipient’s name, photo and nomination form must be submitted to National by December 1. Chairman is the most immediate past president able to serve. Current LCP serves and also appoints 3 Realtor® or Realtor-Associate® members and 2 Realtor® or Realtor-Associate® alternates. The committee will distribute a call for nominations at meetings, in chapter newsletter and chapter web site.
Eligible Nominees
Must be a woman and a member of National Women’s Council of Realtors for a minimum of one year. Should have been a Realtor or Realtor-Associate for a minimum of one year. Sales Agent Application form must be signed by Association Executive Officer or Broker. Broker/Manager/Owner Application form must be signed by Association Executive Officer. Award criteria is listed in the LPPM.
18. Past President’s Council Chairman
A Past President of the Chapter, willing and able to serve, will Chair this committee and will be a voting member of the Governing Board. The committee will perform duties as requested by the President.
V. EXPENSE STATEMENT
A. Functions covered for reimbursement are District, State, National and
Member Orientation meetings.
B. Reimbursement will be paid to the line officers in accordance with the annual amount approved in the budget or by the Governing Board. Chapter members serving in
State and/or National WCR leadership positions may be reimbursed a portion of their expenses if budgeted and approved in the budget or by the Governing Board. Any reimbursement from State, National WCR or by a member’s company would not also be reimbursed by the Local Chapter. Any pre-paid expenses on behalf of a line officer that are not utilized (failure to attend) will require reimbursement to the Chapter.
C. Budgeted travel expenses will include registration, transportation, (airfare, cab fare, shuttle, car rental and parking), to and from meetings, WCR ticketed meal functions and lodging accommodations to include an extra night if attending a PMN class and/or related meetings and/or education functions. Efforts should be made to obtain the most economical transportation and lodging available. If anyone stays in a room and is not attending the above meetings/classes, they will be expected to pay their prorate share of the room. Items not covered, for example, are long distance telephone/fax/internet charges, meals and individual room service charges.
D. A Request for Expense Reimbursement form must be completed and submitted with Original Receipts for approved expenditures within 30 days after the function. If and when funds are available, a check shall be issued within five (5) days of approval.
E. Responsibilities and requirements for receiving reimbursement will be:
1. Attend meetings, functions and file a written report of meetings attended, action taken and summary of each meeting.
2. Obligated to report to the Governing Board.
F. All requests for reimbursements will be made prior to December 15. No requests will be honored after that date.
G. Excess Allocations
In the event any member receives an amount in excess of the amounts budgeted and permitted, that member will be required to repay the Chapter all excess amounts received. Failure to repay the Chapter will result in loss of membership in the Chapter.
VI. WCR DUES
A. National member dues are billed annually by National WCR.
B. New member applications and checks will be collected by the Vice President of Membership who will forward them immediately to the National office. A copy of the applications will be sent to the President, Secretary, Treasurer and Reservation Chair. The Vice President is required to verify membership of the applicant(s) with HLBOR as part of the process. New members shall pay a full years due upon making application. On January 1 of the following year, they shall only be billed for that portion of dues unpaid for that year.
C. Any member delinquent in payment of dues by more than three (3) months shall forfeit membership.
D. Local Affiliate Dues will be billed by the Treasurer annually on October 1; expiration of Local Affiliate membership will be October 31. The dues shall be same as National affiliate. If an affiliate joins in November or December, dues will be covered under the initial payment.
VII. RESERVATIONS
A. All members making a reservation for meetings and not fulfilling the commitment will be billed the regular cost of the function. The Cancellation Deadline is no later
than noon on the day prior to the meeting and must be a written notice to the Reservation Committee. A reservations list will be provided to the Treasurer
monthly by the Reservation Committee.
B. If members attend a luncheon without a reservation, they will be accommodated on a space available basis only.
VIII. GUEST POLICY
A. Guest Speakers are to receive a complimentary meal and/or special recognition for their contribution to the Chapter. This policy also applies to speakers who are
members, any visiting State and/or National Officers, Newsline photographer and HLBOR’s CEO.
B. Non-Members – Qualified prospective members may be brought to regular Chapter meetings as a guest TWO (2) TIMES ONLY before joining. This does
not apply to member’s family or special guests provided they are not eligible for membership.
IX. CHAPTER COURTESY POLICY
A. Memorials – In case of death of a Chapter member, a member’s spouse, child, parent or spouses’ parent’s death, the Corresponding Secretary will select an
appropriate memorial not to exceed $50.00.
B. Get Well Remembrances – A card will be sent by the Corresponding Secretary to a member who is ill or hospitalized.
C. Unbudgeted Courtesy Expenditures – The Governing Board must approve any unbudgeted courtesy expense.
X. VIP POLICIES
A. Honorary Members
1. Shall be selected by vote of the Governing Board
2. Shall not have voting privileges.
3. Extreme caution shall be exercised in conferring any Honorary Memberships.
B. Special Members
1. Any Past President who no longer holds an active real estate license may, at the discretion of the President or President-Elect, be considered to be a
Local Member in Good Standing and may be appointed to serve on a Local Chapter Committee or Task Force as a member, co-chairman or chairman.
2. The annual dues for this (these) members shall be the same fee paid by the Local Affiliate Member.
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HIGHLAND LAKES CHAPTER
"Welcome to the Highland Lakes Chapter of the Women's Council of REALTORS"
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HIGHLAND LAKES CHAPTER
2010 STANDING RULES
